Losing a parent is a deeply emotional experience. Managing their estate adds another layer of complexity. After a death, family members often struggle to understand who is responsible for which tasks, explains the Bereavement Advice Centre. Whether your parent had a will, trust, or no formal plan, administering their estate involves legal, financial and practical steps. Acting as the executor or administrator means overseeing the distribution of assets, paying off debts and ensuring that the estate complies with probate laws. With a clear roadmap, you can handle the process efficiently and honor your parent’s wishes.

What Does It Mean to Manage an Estate?

Managing an estate involves settling the deceased’s financial and legal affairs. This typically includes:

• Locating the will (if one exists).
• Filing for probate to validate the will or appoint an administrator if there is no will.
• Inventorying assets and liabilities.
• Paying debts, taxes and administrative expenses.
• Distributing assets to beneficiaries.

The person responsible for these tasks is often named as the executor in the will. If there is no will, the court appoints an administrator, usually a close family member. Both roles have legal obligations, requiring careful attention to detail and compliance with state probate laws.

The Role of Probate in Estate Administration

Probate is the legal process of validating a will and overseeing the distribution of a deceased person’s assets. If your parent’s estate requires probate, you must file a petition with the probate court in the county where they lived.

The probate process typically involves:

• Presenting the will (if one exists) to the court.
• Appointing an executor or administrator.
• Notifying creditors and beneficiaries.
• Resolving debts and liabilities.
• Distributing remaining assets to beneficiaries according to the will or state intestacy laws.

Some assets, such as jointly owned property or accounts with named beneficiaries, may bypass probate. However, probate is often required for assets solely owned by the deceased and without designated beneficiaries.

Steps to Managing a Parent’s Estate

Locate the Will and Other Key Documents

The first step is to locate the last will and testament, if one exists. This document guides asset distribution and names the executor. If there is no will, you’ll follow state intestacy laws to determine how assets are divided.

In addition to the will, gather other essential documents, including:

• Death certificate (multiple copies may be required).
• Bank and financial statements.
• Insurance policies.
• Deeds and titles to property.
• Tax returns.

Having all documents organized makes the process smoother and helps prevent delays.

File for Probate

If probate is required, file the necessary paperwork with the probate court. This includes the will (if applicable) and a petition to open probate. The court will officially appoint you as the executor or administrator, granting legal authority to manage the estate.

Inventory the Estate

Create a detailed inventory of your parent’s assets and liabilities. Assets may include real estate, bank accounts, investments, personal property and digital assets. Liabilities include mortgages, credit card balances and unpaid bills.

This inventory is essential for determining the estate’s value and ensuring that all obligations are accounted for before distributing assets.

Pay Debts and Taxes

Before distributing assets to beneficiaries, you must settle the estate’s debts. Notify creditors of the death and use estate funds to pay off outstanding balances. Failing to address debts could result in legal challenges or financial complications for beneficiaries.

You’ll also need to file any final income taxes and, if applicable, estate taxes. Consulting a tax professional can help you navigate this complex step.

Distribute Assets

Once debts, taxes and administrative costs are resolved, distribute the remaining assets to beneficiaries according to the will or state law. Document all distributions to provide a clear record for the probate court and beneficiaries.

Common Estate Administration Challenges and How to Address Them

Managing an estate can come with complications, including disputes among beneficiaries, unclear wills, or discovering unexpected debts. Here’s how to address some common challenges:

• Beneficiary disputes: Maintain open communication and consult a probate attorney to mediate disagreements.
• Unclear or missing documents: Work with the probate court to resolve unclear instructions or missing paperwork issues.
• Financial shortfalls: If debts exceed assets, consult an attorney to understand the options for resolving insolvency within the estate.

By addressing these challenges proactively, you can minimize delays and potential conflicts.

The Importance of Professional Guidance

Probate and estate administration are complex processes, and legal missteps can have serious consequences. A probate attorney can guide you through each step, ensuring compliance with state laws and reducing the risk of costly errors. They can also assist with handling disputes, preparing tax filings and settling the estate efficiently.

Honoring Your Parent’s Legacy

Managing a parent’s estate is a significant responsibility but also allows one to honor their legacy. By carefully following legal requirements and respecting their wishes, you can help ensure a smooth transition for your family and loved ones. With the right support and a clear plan, you can fulfill this role with confidence and compassion.

Key Takeaways

• Locate key documents: Gather the will, financial records and other critical paperwork to guide estate administration.
• Probate validates the estate: File for probate to gain legal authority to settle the estate and distribute assets.
• Settle debts and taxes first: Pay outstanding obligations before distributing assets to beneficiaries.
• Communicate and document: Maintain transparency with beneficiaries and keep detailed records of all actions.
• Seek legal guidance: A probate attorney can streamline the process, address challenges and ensure compliance with state laws.

How We Help You Get Started

As your Personal Family Lawyer® Firm, we help you put these essential protections in place. Through our Life & Legacy Planning® process, we’ll guide you in creating a lasting message for your loved ones, implementing smart tax strategies, planning your final arrangements, getting your finances organized, and creating a comprehensive plan that ensures the people you love stay out of court and conflict. Most importantly, we’ll help you make informed decisions that align with your values and wishes. So don’t delay! Let us help you start the new year by doing the right thing for your loved ones.

Click here to schedule a complimentary 15-minute consultation to learn more and start your journey toward a secure financial future: Book a call

You may also want to read our previous article: Five Essential Steps to Protect Your Loved Ones in 2025

Reference: Bereavement Advice Centre “Who is Responsible for What after Someone Dies?”